Registration without the paper chase
Collect forms, documents, agreements and approvals in one clear journey.
COMING SOON · BE A FOUNDING MEMBER
Your whole club.One clear place.
A complete club programme for registrations, payments, teams, coaches, compliance and parent access, shaped around the way your club actually works.
A PREVIEW OF CLUBDB
Your club at a glance
Season fees collected
£24,850
Outstanding fees
£1,250
Registrations to review
6
Payments needing attention
8
Coach checks expiring
3
Sessions needing cover
2
Choose the figures that matter to your club—and see what needs doing straight away.
SEE CLUBDB IN ACTION
One minute. One dashboard. One clear view.
Take a quick look at the admin dashboard, parent app, registrations, coaches, payments and everyday club communication.
Press play when you’re ready. Sound and full-screen controls are available.
CLUBDB. ONE CLEAR RECORD.
Less chasing. Fewer spreadsheets. More time for the club.
Payments that explain themselves
See who has paid, who is outstanding and which GoCardless collection needs attention.
The right email, already prepared
Create personalised welcome, payment, incomplete-registration and leaver messages.
Players, teams and coaches together
Manage squads, roles, qualifications, sessions, cover and invoices from one dashboard.
A parent app that stays useful
Families can follow forms, payment plans, instalments, policies and club updates.
Compliance made visible
Keep DBS, safeguarding, emergency aid and renewal dates from disappearing into spreadsheets.
Sessions, fixtures and cover
Organise training, matches, venues, attendance and replacement coaches in the same programme.
Optional connected services
Link GoCardless for payment updates and Touchline for approved attendance and player information.
THE STANDOUT DIFFERENCE
ClubDB turns “who needs chasing?” into the next clear action.
See the issue, understand what happened and prepare the right message without searching through spreadsheets, inboxes and separate payment screens.
ILLUSTRATIVE CLUBDB SCREEN
Payments needing attention
Outstanding
£150
Failed payments
2
Emails ready
3
Taylor family · Monthly season fee
£50 payment failed · GoCardless update received
EMAIL PREPARED
Payment needs attention
Subject: Demo United FC – payment needs attention
Hi Alex,
We’ve been notified that your latest £50 payment was unsuccessful.
Please check your payment details or contact the club if you need some help.
Kind regards,
Demo United FC
Send by connected email Copy email instead
Registration flows into the club
Review the form, request changes, approve the player and assign their squad.
Coach checks do not get forgotten
See DBS, safeguarding, Emergency Aid, teams, sessions and invoices together.
Parents stay informed
Families can see forms, policies, payments, future instalments and what remains outstanding.
From registration to the final whistle
1
A parent registers a player
2
The club reviews and assigns them to a squad
3
Payments and GoCardless updates stay visible
4
ClubDB flags the people who need a follow-up
DESIGNED AROUND YOUR CLUB
Your colours. Your fees. Your way of working.
Football, netball, rugby, swimming or multi-sport—we sit down with you, understand how your club runs and shape the programme around it.
- Club-branded experience
- Flexible payment plans
- Club-linked parent accounts
- Optional Touchline connection
- Optional GoCardless integration
- Role-based staff access
CONTACT CLUBDB
Be one of the clubs that shapes what comes next.
Tell us what your club is juggling. We’ll bring a bigger clipboard—and build ClubDB around what clubs genuinely need.
hello@wearesolute.co.uk